Wednesday, April 27, 2022



I.  Administrative Duties

i.  Review of inspection reports of MEOs/ Dy.  I.Os and follow up action.

ii. Convening  monthly  Academic  and  administrative review meetings with Dy.E.Os, M.E.Os, Dy.  I.Os and Head Masters of Schools.

iii. Grant     of       Leaves     (Casual       Leave       and     Special       Casual Leave/E.L./H.P.L/Commuted  Leave/   Maternity   Leave/   and Extraordinary Leave)

iv. Sanction of Increment and Pay fxations.

v. Sanction  of   automatic  advancement  scheme,  L.T.C   and  Joining permissions.

vi.Sanction  of  G.P.F   Loans, Part  fnals,  and  forwarding  for   GPF  with drawls.

vii.Sanction of FBF and GIS amounts.

viii.Sanction  of  pension  and  forwarding  proposals  to the Accountant General and also APGLI applications

ix.Drawl of  Medical Advance  /  Reimbursements  after  sanction by the DSE / CSE.

x.  Counter Signature  on Transfer  Certifcate  of  the Students seeking admissions in other countries.

xi.Regularization    of   services  and  declaration  of   probation as  per existing service rules  for  all teachers working in  Government,  Zilla Parishad,  Mandal  Parishad  Schools.  Impose  minor punishments   as per APCS (CCA) rules 1991.

xii.Conduct of enquiries as entrusted by Higher Authorities.

xiii.Disposal   of    all   kinds   of    Appeals   as  per  the   administrative jurisdiction.

xiv.Preparation of  confdential reports  in respect of  Principals of  DIETs, Dy.  EOs, HMs of Secondary Schools, of Schools and MEOs/ Dy.  IOs.

xv.Sanction of Scholarships.

xvi.Conduct   of    Orientation    programmes   to   Teachers,    HMs    and MEOs/Dy. IOs, Dy.  EOs.

xvii.Appointments,  Transfers,  Promotions    to  SGTs and  its  equalent cadre and appointment and transfers of School Assistants.

xviii.Preparation  of   Provisional and  Final Seniority  lists  upto the  cadre of Schools Assistants in respect of Teaching staf and upto the cadre of Senior Assistants in respect of Non-Teaching staf

xix.Disciplinary  Authority   in  respect  of   posts  of   SGTs/SAs  and   its equivalent  cadre,  and all Non Teaching  posts up to Senior Assistant cadre and related court cases.

xx.Fixation of pay to all the Staf under his control as was in the case of disciplinary authority.

xxi.Identifcation of  need for  establishing new schools / upgrading the existing schools.

xxii.All types of disciplinary proceedings and legal issues.

II.  Managerial Duties:

i.  To conduct programmes to address the gap on Learning out comes.

ii. Supervision  and  review of   Lesson  Plans  /  expected  Learning out comes /  Quality initiatives  /  Remedial  teaching/ Implementation  of Academic calendar / PTA meetings

iii. Organization  of   academic  trainings   for   teachers,   Head  Masters, M.E.O's / Dy.I.Os and Dy.EOs.

iv. Review   of    academic   performance,   learning    out   comes   and achievements of teachers and fxing targets for  each subject.

v.  Identifcation   of   Schools   in  3  categories   based  on  the  school performance  and  preparation  of   plan  of   action  under  achieving Schools.

vi.Submission of Annual Tour Programme to RJDSE and also to DSE/CSE before 30th of April.

vii.Approval of annual tentative tour programme submitted by M.E.Os/Dy.I.Os, Dy.  Eos/ ACGEs/ Coordinators (APOSS) before 30th of April and conduction of inspection as per the Tour programme.

viii.Maintenance of Teacher Performance Reports (T.P.R).

ix. Submission   of   proposals   for    opening  of   new  schools,   and  Up gradation of Primary (Preparatory  and functional schools) into Upper Primary  (Middle  Schools),  High  Schools  Under  Government management to CSE/DSE.

x.  Permission,  Recognition and  Registration  Authority  in  respect  of Preprimary, Primary and Upper Primary (Preparatory, Functional and Middle Schools) for  unaided managements and related court cases.

xi.Submission of proposals for  Permission, Recognition and Registration Authority in respect of Preprimary, Primary and Upper Primary (Preparatory,  Functional  and  Middle Schools)  under  Government  / Local Bodies.

xii.Implementation and supervision of  Plan Schemes  such as Samagra Siksha, various grants to schools provision of  Aids and  Appliances, vocational   education   inclusive  education,   all   educational programmes.

xiii.Distribution  of   text  books,  Note  Books,  School  Bags,  uniforms, Shoes,  scholarships etc.,

 xiv.Streamlining dropouts/OSC/CwSN/Computer literacy schemes.

xv.Attending    the   programmes  conducted  by  NCERT,  Scouts    and Guides, Junior Red Cross, NCC., Cultural Afairs and Sports meets.

xvi.Conduct of Examinations 1st  to 10th  Class Students and summative and formative assessments from 1st to 10th classes.

xvii.To Conduct  and  monitor  all types  of  internal  examinations (from Class 1 to 10th)  , including SSC  Examinations and conduct of  Spot valuations.

xviii.To maintain data of recognized schools

xix.Constitution of  District Common Examination Board and conduct of meetings.

xx.Distribution of   Text Books and Note books/ Uniforms/ Belts/ Shoes / School Bag to children.

xxi.Conduct of Teacher Eligibility Tests.

xxii.Conduct of  DEECET/  LP CET  /  TRT/TET  /NTSE  /NMMS  /  Olympiad / Examinations etc., entrance test.

xxiii.Conduct  of   Open  School  coordination   meetings  /  orientation   / enrolment programmes/  Examinations /spot valuations .

xxiv.Implementation,   monitoring   and  supervision   of   Mid  Day   Meal scheme and spot visits.

xxv.Maintenance  /  Supervision    and  proper  utilization  of  TMF  (Toilet

Maintenance Fund), and sending reports to the Director MDM. xxvi.Supervision of all Staf under all wings in the District.

xxvii.To  ensure sufcient   infrastructure  facilities/  implementation  of time  to  time  schemes  under  CIVIL works   /  New Constructions  / Repairs  /  Compound walls/ kitchen  sheds/  Toilets /  Provision of   lab equipment/  sports and games material/  Electricity/ Safety  water/ computer   literacy    facilities,   DCRs  etc.,    and   maintenance    for extension of assets / buildings /infrastructure.

xxviii.To instruct  all the  HMs/MEOs/Dy.EOs to make  all eforts  to enter data with respect to PGIs and SDGs  that refect in the National ranks.

xxix.To instruct inspecting ofcers /HMs  to  verify the  lesson plans of teachers and record the learning outcomes and students during the visits / observation .

xxx.Implementation of provisions of the academic calendar inevitably. xxxi.To monitor entire AP open Schools Programmes.

xxxii.To monitor  admission  procedures, conduct of  panel inspections, academic review meetings, day and night visits to hostels.

 xxxiii.Ownership of all the Schools in the District.

xxxiv.Supervision on conduct of programmes by Jawahar Bal Bhavan.

xxxv.Conduct of  coordination meetings  with Teachers’ Unions once in three months.

III. Planning and Organization Duties:

1. Collection of  Statistical Data in respect of  opening of  New Schools, Upgaradation of Existing Schools and U.D.I.S.E.

2. Improvement  in enrollment,  Attendance,  Achievements  of  students in schools.

3. Preparation of Village level, Divisional level and District Level plans.

4. Maintenance  of  Time lines  in respect of  according  permissions  for opening/upgradation of schools.

5. Maintenance   of    Statistics   in   accordance   with  cadre   strength, vacancies of  all categories of  all posts  and personnel working under D.E.O  control and its jurisdiction.

6. Getting  population  Registers   and  school   aged  children   registers updated by 31st may of every year.

IV.Finance and Budgeting.

1. Preparation   and   submission    of     Number   Statements,   Budget Estimates, Revised Estimates and Year ending surrender of amounts statement.

2. Preparation of  Monthly reconciliation  of  Accounts  and Submission  of Statement promptly.

3. Checking of irregular and unauthorized expenditure.

4 Clearance of   all  of court cases / Loka yuktha / RTI /CMP / Grievances / A.G.Audit Objections / .

5. Prompt disposal of pension cases.

6. Utilization of  allotted  budget provisions  fully   without deviation to fnancial regulations.

7. Ensuring  regular,  annual   of   Audit   Accounts   in  Aided   Educational Institutions.

8. Allotment/ Distribution / Controlling / and Accounting for  all kinds of funds/ Grants released from the Government.

9. Budgeting in respect of Schools in the jurisdiction

10.Maintenance and controlling of DCEB Funds


Inspections of the following Institutions: 

 a. Government Secondary Schools with Gazetted H.M Grade-1

b. Andhra Pradesh Model Schools (Up to Class 10)

c. Andhra Pradesh Residential Education Institutions

d)  Kasturba Gandhi Balika Vidyalayas (Up to Class 10). e) Aided Oriental Schools

f)   Aided Hindi Vidyalayas.

g. Ofces of M.E.Os/ Dy.  I.Os. 

Academic inspection of TW/BCW/SW/Minority Schools.

VI. Visits of the following Institutions:

a. Government Secondary Schools

b. Zilla Parishad Schools

c. Mandal Parishad Schools

d. Municipal Schools

e. Andhra Pradesh Model Schools

f.  Andhra Pradesh Residential Education Institutions

g. Kasturba Gandhi Balika Vidyalayas

h. AP Open Schools Centers

i.  District  Institute  of  Education  and  Training Colleges/  Private D.Ed Colleges / B.Ed colleges / TPT/ HPT Colleges/ Physical Education colleges.

j.  Aided Oriental Schools

k. Aided Hindi Vidyalayas

l. All  residential  schools  –  APREIS/TW/MJPAP  BCW   /   SW/ Minority/Ashram/ other residential Schools.

m. Continuing Education Centres.

n. Private Un-aided schools.

o. Complex schools / meetings.


1. 5%  of  the above institutions in each category  should be visited every year inevitably. Further at least 5%  of SFS/FS/FSP/PHS/HS/HSP should be visited.

2. Inspection reports and visit repots shall have to be submitted to the RJDSE, and also to the DSE/CSE.

3.  It is better to fx monthly target for  visits duly mentioning No. of Schools all together  instead   of   percentage,  and  yearly   target  of   inspections   duly mentioning No. of Schools all together.

4.  The District Educational  Ofcers  to submit  their  Tentative  Tour Programs and Tour Diaries and the Visits  and Inspections  Reports to the RJDSE  on 25th of Every Month and 5th of Every Consecutive Month respectively.

5.  Obtain  and approve of  DyEOs Tentative  Tour Programs  and  Tour Diaries and the Visits  and Inspections  Reports on 25th  of  Every Month  and 5th  of Every Consecutive Month respectively

6.  The District Educational  Ofcers  to review  the Tentative  Tour Programs, Tour Diaries, Visits  and Inspections  of  the concerned as specifed  below and shall take necessary corrective steps:

7. After  the above reviews,  the  District Educational  Ofcer  shall  submit  (i) consolidated and comprehensive report and (ii)  monthly abstract of  the visits and inspections of  the District Educational Ofcer, all the Deputy Educational Ofcers  /  Deputy Inspector  of  Schools  /  Mandal  Educational  Ofcers  to the RJDSE on or  before 10th of every month.

VII.    Any    other   duties  /    functions   assigned    by  the    Department   / Government

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