Toilet Maintenance Fund (TMF) – Supply of Chemicals/ Cleaning Tools/Accessories to all Govt., Schools/ Junior colleges


Memo.ESE02-27023/1/2021-MDM-CSE Dt:03/06/2021

Sub: Midday Meals & School Sanitation - Toilet Maintenance Fund (TMF) – Supply of Chemicals/ Cleaning Tools/Accessories to all Govt., Schools/ Junior colleges for Toilet maintenance – Receipt/Storage/Distribution – instructions – Issued-Regarding 

Read: 1.G.O.Ms.No.22 School Education (Prg-1) Department, dt.12-03-21. 2. Procurement of material through e-procurement process. 3.This Ofce Pro.R.C.No. 27023/1/2021, Mid-Day Meal & School Sanitation dated; 25-05-2021

The attention of all the District Educational Ofcers in the State are drawn to the reference read above, the Government have issued orders for setting up of Toilet Maintenance Fund (TMF) for maintaining clean toilets in all Govt. Schools and Junior Colleges in the state. For this purpose, the Government have ordered to (a) have care takers called Aayahs engaged by the Parents Committee/ College Development Committees in all schools based on enrolment. (b) Capacity building and training (c) to procure and supply the (i) leaning Agents/Chemical (ii) Cleaning Tools and (iii) Bathroom plastic accessories (d) constitute a Project Monitoring Unit at state level and in all the districts. Accordingly, separate action for engaging Aayahs, Trainings, procurement of material is already initiated

It is further informed that, for efective monitoring of the TMF programme the Government at para 8 of the G.O. read above, ordered to procure and supply of cleaning tools/cleaning material through e -procurement to maintain uniform quality and to invite reputed national level companies etc in tenders and deliver the material at MANDAL points . The MEOs/ RIOs shall facilitate the delivery of the material to the School points.

    E-procurement tender process is taken up /being taken for supply of Cleaning Chemicals/ Cleaning Tools/Accessories and supply orders are given/ being given. The supply process will commence soon to all Mandals in the state.

The following Category of items will be delivered to all Mandals:

A. Cleaning Chemicals: (i) Bathroom cleaner/ sanitizer (ii) Toilet Cleaner and (iii) Air freshener. The delivery of these materials will start immediately

B. Cleaning Tools: (i) Bathroom Wiper with long handle (ii) Refll Wiper (iii) Mop with Long handle (iv) Refll Mop (v) H for storage ard bristles brush with long handle (vi) Toilet brush 

C. Bathroom Accessories; (i) Refective safety Jacket (ii) Spray Bottle (iii) Silicon/Rubber gloves with wombs (iv) Cob-web broom with long handle (v) Caddy Tray with bottle holder. Further, the school/ Junior college wise / Mandal wise details of quantities of each item to be supplied will be communicated separately  

    The following instructions are issued to the District Educational Ofcers with regard to receipt/ storage/ supply and distribution of material to all schools/Junior colleges within the stipulated schedule to give instructions to DyDEOs/ MEOs:

a. Based on the quantities / volume of supply to the Mandal, a proper, spacious, secured accommodation for storage to be identifed at the 1 st instance in consultation with the District Educational Ofcer/ Regional Inspectors of Intermediate Education.

b. The District Educational Ofcers have provided the name/mobile no. of the Mandal Educational Ofcers and the same is communicated to the suppliers.

c. The details of suppliers/ their representatives, contact no.s will be provided to the DEOs/Mandal Educational Ofcers for easy interaction and receipt of material on time / as per schedule. 

d. On receipt of material, (i) it should be verifed whether the material is received in good condition and the quantity and shall be acknowledged on the same day. (ii) Simultaneously, the quantities received item wise shall be uploaded in the format in IMMS App on the same day. 

e. For receipt and storage of Cleaning Chemicals, adequate / proper care shall be taken to store such material in a more spacious room with adequate ventilation free from sunlight etc., both at Mandal Point and school point. 

f. The District Educational Ofcers / Regional Inspectors of Intermediate shall prepare school wise / Junior College wise distribution schedule/plan and shall give suitable instructions to all Headmasters/ Principals of the schools/ Junior colleges for receipt of material 

g. Proper accounting procedure shall be followed in receipt and distribution of each material to the school / Junior college by the Mandal Educational Ofcer. 

h. Every school/ Junior college shall maintain a stock register of receipt and utilisation of material received in a proper format.

i. The Regional Joint Director of School Education /District Educational Ofcer/ Regional Inspecting Ofcer, Intermediate Education shall supervise the receipt and distribution of material from time to time

Therefore, all the District Educational Ofcers in the State, are requested to take immediate action in the matter. 

B Mohamed Diwan Mydeen Ifs 


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