Wednesday, January 20, 2021

Tentative Decisions taken on Toilet maintenance fund (TMF):

All DEOs are requested to go through the below points which were  discussed in the VC today. Requested to take actions on it especially matters related to parents committees and opening of Joint account of JC ( Development) and DEO in the name of District Toilet Maintenance Fund, preferably in state owned banks. GO will be issued shortly 

1.   In all Govt Schools ( including residential schools )  and Junior colleges , Aaya will be positioned for the purpose of cleaning and up-keeping the toilets clean and to set standards. This shall be completed by end of January 2021

2.   Recruitment of Aaya for toilet cleaning

a.    Numbers –

                                                   i.     upto 400 – I Aaya ,

                                                 ii.     401 to 800 – 2 Aayas ,

                                               iii.     More than 800 - 3 Aayas

                                               iv.     No Aaya shall be positioned if there are no toilets in the school. Once toilets are constructed the Aaya shall be positioned

b.   Eligibility

                                                   i.     Shall be the resident of local habitation. Within ward in case of urban areas

                                                 ii.     Belongs to SC/ST/BC/Minorities

                                               iii.     Preferably one of the mothers

                                               iv.     Only woman in the age group of 21-50 years

                                                 v.     Existing/working  Aayas shall continue with the approval of Parents committee if the Aaya is less than 60 years age. ( who shall also enter into MoU with PC )

c.    Salary – Rs6000 in both rural and urban areas , Salary Rs 3000 for schools having less than 50 students

d.   Salary will be paid full for 10 months and pay half for two months during vacation. During vacation also she shall clean the toilets once in a day

 e.    Working hours ( part time )

                                                    i.     For primary and upper primary schools –

forenoon : 8 AM to 11.30 AM

Afternoon : 2 PM -4 PM

                                                 ii.     For high schools –

Forenoon 8.45 AM – 11.45 AM

Afternoon 2 PM – 4 PM

f.     Contract period for 12 months – MoU with parent s committee and Aaya , extendable on mutual consent

g.    PC s can terminate the Aaya based on the reasons like non-performance , conduct Issues etc. with one month advance notice . The resolution with reasons  should be recorded in the PC s minutes book 

h.   Parents committee shall constitute the Toilet maintenance committee to recruit and monitor the toilet maintenance with the following members

                                                   i.     HM- Convenor

                                                 ii.     PC members – three ( Chair person , two active members )

                                               iii.     Enggasst- Grama/Ward  Sachivalayam

                                               iv.     Edu asst- Grama/Ward  Sachivalayam

                                                 v.     One designated teacher

                                               vi.     One female teacher

                                             vii.     One senior Girl student

                                           viii.     One senior boy student

3.   Tools to be procured

a.    Toilet/Wccleaning brush

b.   Hard brush with long handle

c.    Cob web broom

d.   Floor wiper

e.    Mop with long handle

f.     Bucket and mug

g.    Spray bottle

h.   Reusable rubber gloves

i.      Plastic dust bin

j.      Reflective Jacket

 4.   Cleaning material to be used ?

a.    R1 ( with water ) – wash basin / ceramic wall tiles

b.   R2 –  ( with water ) – floor cleaner

c.    R6 – ( without water – Ready to Use ) – WC and urinals

d.   R5- Air refresher

 5.   Prepare tender documents

a.    Two district one package

b.   Tenders to be called from state

c.    Terms and conditions – to ensure to invite top ten suppliers and top ten tools manufacturers in the country

d.   The delivery of the material should be upto Mandal point

e.    Tender committee

                                                   i.     PrinSecy     - chairperson

                                                 ii.     Director MDM convener

                                               iii.     Advisor – member

                                               iv.     Director&Spl Commissioner SE

                                                 v.     Director/Commissioner - Industries or his representative

                                               vi.     SPDSamagra

                                             vii.     MD APEWIDC

                                           viii.     ENC RWS & S

                                               ix.     Local regional Head Sulabh– special invitee

f.     Initially for two months Feb and March 2021 – local procurement of one Mop and one R1 chemical

 6.   Training and Positioning

a.    Training manual to be prepared by SPD office under the guidance of Advisor Infra

b.   Cascading training – Master trainers – mandallevel trainers. Director MDM shall identify the master trainers and mandal trainers

 7.   Monitoring the program

a.    State management & monitoring committee

                                                   i.     Principal secretary - chairperson

                                                 ii.     Director MDM – Convener

                                               iii.     Director &Spl Commissioner SE

                                               iv.     SPD – SAMAGRA

                                                 v.     Advisor Infra to Govt SE

                                               vi.     Secretaries of three residential school societies

                                             vii.     Commissioner Intermediate education

                                           viii.     Program Director Nadu Nedu

                                               ix.     Additional Director MDM

b.   District committee

                                                   i.     District collector – chairperson

                                                 ii.     JC DEV – Vice chair person

                                               iii.     DEO – Convener

                                               iv.     APC - Samagra

                                                 v.     PO ITDA/DTWO

                                               vi.     DVO/RIO of junior colleges

                                             vii.     District coordinators of all residential schools

c.    School level monitoring

                                                   i.     Designated teacher  uploads photos through his/her Mobile App

                                                 ii.     Chairperson of PC ( or one of PC members )  also shall upload through App

d.   Mandal level monitoring – MEO inspections and upload through his App

e.    Mobile app shall be developed using Artificial intelligence

f.     An end to end software shall be worked out for this program. STMS portal shall be used for the

 8.   Budget and fund flow

a.    The State Development corporation shall release the amount to the District Toilet Maintenance Fund ( DTMF) of 13 districts.

b.   District Collectors shall open SB (Flexy fund)  account for DTMF to be operated by the JC Dev and DEO jointly.

c.    Each District shall receive TMF in proportionate to the number of mothers contributed from that district.

d.   The DTMF shall be used for three purposes – i. Salaries to the Aayas, ii. Cleaning Material and cleaning tools iii. Maintenance repairs not more than 10 % of the fund in a year.

e.    One % of the fund shall be used at Head office towards for a small PMU and for software and for miscellaneous expenses

f.     District collector shall release salary required in two installments in a year.

g.    District collector shall put the fund in fixed deposit and earn the interest which can be utilized for the same purpose

h.   The Parents committee shall  open separate account for School Toilet Maintenance Fund ( STMF) . The Account shall be jointly operated by HM, PC chairperson, Sachivalayam Education Asst

 9.   PMU – The Director MDM who is in-charge of the Toilet maintenance shall have support of a PMU for the implementation of the TMF at state level

a.    One program Coordinator 

b.   One Finance Asst

c.    One Training Coordinator

d.   One procurement Coordinator

e.    One IT Asst

f.     One Computer operator

10   Social Audit: Social audit shall be carried out in random mandals to get the feedback which will be useful to improve the implementation of the program.

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